KENT HOUSE LEISURE GARDENS Ltd
Board Meeting – 18.30, Monday 9 th February 2026
Held in person in the clubhouse.
AGENDA Draft
1. Attendees: Korehan Dora (Chair), Simon Harth, Reg Wickings, Colin Ross
2. Apologies: Saeed Kanuga
3. Chair’s Opening Remarks
The Chair welcomed Board Members and thanked them for attending.
He informed the group that he’d received apologies from SK.
He thanked the Board also for attending the meeting last week to discuss future projects, what we aim to priorotise and also the budget.
He highlighted that due to the rainy season still upon us, plotholders should take extra care walking along the SLIPPERY PATHS.
4. Minutes of previous meeting 12 th January 2026. Accepted
5. Key dates for 2026:
Spring Open Day 2026:
Sunday 17 May 2026
Harvest Festival (Plotholders and friends) 2026:
Sunday 6 September 2026
Christmas Lunch 2026
TBC
6. Action points outstanding
6.1 Three new covers needed for open day marquees
(£419.76 for PVC or £208.56 for PE).
to purchase closer to the 2026 Open Day.
6.2 Fence to the main path to prevent accidents – SK
OUTSTANDING: to build round post and split log fence when the weather permits in spring.
Costs to be investigated.
6.3 Meeting to identify and resolve repairs to the clubhouse – KD
OUTSTANDING: Priorities identified – wall, roof and guttering. The majority of repairs are to be completed when weather and volunteer availability permit.
6.4 Clubhouse requires significant investment.
AGREED: CR agreed to investigate the potential for grant funding. Potential grant sources have been identified and will be pursued.
6.5 Two small water leaks exist on site, and water to these areas has been turned off.
Leaks to be investigated before spring.
ONGOING
6.6 AGREED: To prepare a budget for 2026 plus future projects and costs.
COMPLETE
7. Matters arising
7.1 KD and SH visited a person who is getting rid of their kitchen in March, which we may use for the clubhouse.
Collection and delivery options to be investigated. Work due
to start on the kitchen weekend of 7 th March.
ONGOING
8. Secretary’s report – CR
8.1 AGREED: Board to review the lease document to confirm we are complying with all terms.
COMPLETE
8.2 Ongoing communication with the neighbouring property whose tree is partially obstructing our driveway to larger vehicles.
CR and KD have contacted and followed up with IDverde for advice. Will escalate as still awaiting information.
ONGOING
9. Letters / Communications
9.1 All communications responded to.
10. Treasurer’s report – SH
10.1 Presented by SH
KHLG LTD: £ 1,432.91
Savings Account: £12,853.12
Cash 1:2:3: £ 2,789.46
Total: £17,075.49
11. Shop
11.1 Shop report – KD
11.2 Sales since last report: £ 81.60
11.3 Total sales £3,916.76
12. Site Report
12.1. Work to be undertaken on several site trees.
12.2 Some plots have tree branches overhanging, which plot holders are advised to remove before plot inspections restart in March.
13. Letting Manager’s report – SK
13.1 There are currently 2 vacant plots
13.2 Two plots let this month.
13.3 Waiting list stands at 44
14. Health and Safety issues
14.1 None
15. A.O.B
15.1 The board is seeking a volunteer coordinator who can organise volunteers for
site maintenance days.
15.2 Quote on necessary electrical works received and to be reviewed. Second quote to be sourced – KD
15.3 The broadband connection is due to be transferred to BT in the coming weeks.
Plot holders will be advised of the new Wi-Fi login when available. Trunking has been run from Kent House Road.
Awaiting fibre optic cable connection.
Meeting closed: 20.00
Next meeting: 9 th March 2026, 18.30
KENT HOUSE LEISURE GARDENS Ltd
Board Meeting – 18.30, Monday 12 th January 2026
Held in person in the clubhouse.
AGENDA Draft
1. Attendees: Korehan Dora (Chair), Saeed Kanuga, Reg Wickings, Colin Ross
2. Apologies: Simon Harth
3. Chair’s Opening Remarks
As we conclude 2025 and welcome 2026, I would like to express my sincere appreciation to all our plot holders, and in particular to the many volunteers who work quietly behind the scenes, as well as to the members of the management team, for their continued commitment, time, and support throughout the year.
Although 2025 brought its share of challenges, these were overcome through cooperation, goodwill, and a strong sense of community. As we move into 2026, we do so with confidence and determination, aware that further challenges may lie ahead, but reassured by the unity and resilience of KHLG.
I would also like to take this opportunity to wish everyone and their families a happy, healthy, and peaceful New Year.
4. Minutes of previous meeting 8 th December 2025. Accepted
5. Key dates for 2026:
Spring Open Day 2026:
Sunday 17 May 2026
Harvest Festival 2026: (Plot holders and friends)
Sunday 6 September 2026
Christmas Lunch 2026
TBC
6. Action points outstanding
6.1 Three new covers needed for open day marquees (419.76 for PVC or £208.56 for PE).
6.1.1 AGREED: to purchase closer to the 2026 Open Day.
6.2 Fence to the main path to prevent accidents – SK
OUTSTANDING: to build round post and split log fence when weather permitting in
spring.
6.3 Meeting to identify and resolve repairs to the clubhouse – KD
OUTSTANDING: Priorities identified – wall, roof and guttering. The majority of repairs are to
be completed when weather and volunteer availability permit.
6.4 Clubhouse requires significant investment.
AGREED: CR agreed to investigate pthe otential for grant funding.
6.5 Two small water leaks exist on site and water to these areas has been turned off.
Leaks to be investigated before spring.
6.6 AGREED: To prepare a budget for 2026 plus future projects and costs.
7. Matter arising
7.1 Agreed to bulk purchase food for the allotment cat. KD to discuss with RD.
COMPLETE
7.2 KD and SH visited a family who is getting rid of their entire kitchen in March, which we may use for the clubhouse.
Collection and delivery options to be investigated.
8. Secretary’s report – CR
8.1 AGREED: CR to respond to the letter regarding the lease from AC.
COMPLETE
8.2 AGREED: all to review the lease document to confirm we are complying with all terms.
PARTIALLY COMPLETE: To be reviewed at next meeting
8.3 Ongoing communication with the neighbouring property whose tree is partially obstructing our driveway to larger vehicles.
AGREED: CR and KD have contacted and followed up with IDverde for advice.
9. Letters / Communications
9.1 All communications responded to.
10. Treasurer’s report – SH
10.1 Presented by SH in advance
KHLG LTD: £ 1,906.24
Savings Account: £12,229.33
Cash 1:2:3: £ 2,775.43
Total: £16,911.00
11. Shop
11.1 Shop report – KD
11.1.1 Sales since last report:
Cash: £ 629.70
Sum-up £ 3,205.46
Total: £ 3,835.16
12. Site Report
12.1. Work to be undertaken on several site trees.
13. Letting Manager’s report – SK
13.1 There are currently 4 vacant plots
13.2 No plot let this month
13.3 Waiting list stands at 46
14. Health and Safety issues
14.1 None
15. A.O.B
15.1 Plan to restart volunteer days to help with site maintenance following offers to help coordinate from plot holders.
15.2 Quote on necessary electrical works received and to be reviewed.
15.3 The broadband connection is due to be transferred to BT in the coming weeks.
Plot holders will be advised of the new Wi-Fi login when available.
Meeting closed: 20.00
Next meeting: 9 February 2026, 18.30